Intertec TimePro Key Features

Anywhere, anytime

Intertec TimePro is 100% web enabled, which means both users and administrators can logon to Intertec TimePro anytime and anywhere there is an Internet connection.

Intertec TimePro is designed to be accessible via the Internet or your Intranet.

Hosted or In-House options

Host Intertec TimePro on our web server or on yours.

With our fully hosted option, you can be running Intertec TimePro almost immediately after registering online.

If you choose to run Intertec TimePro In-House, our install program does all the hard work for you. No specialist IT work is required.

Built with Microsoft web technologies

Intertec TimePro has been developed to operate in Microsoft’s® IIS, ASP, .NET and SQL Server database technologies.

This means that our product is stable, reliable, secure and scalable.

Easy time entry

Need a hassle-free time recording solution?
Intertec TimePro is completely web-based. Users just log in and use without needing to install anything on their local machines.

Intertec TimePro timesheets are simple and easy to use. No training is required for general users.

SmartTime entry

SmartTime technology makes time entry easy and flexible, features include:

• Automatically populate timesheet Project lists.
• Selection of Tasks for time records.
• Free text description entry for time records.
• Intelligent 24-hour time validation.
• Flexible date and time entry formats.
• Electronic signature processing.
• Validation control for time overlap.
• Copy time records from one period to the next.

Time Entry configurations

Built-in Time Entry options let you set up Intertec TimePro to suit your organisation’s time recording requirements:

• Set up timesheets for daily or weekly time entry.
• Configure timesheets for entry of Start and Finish times, or Worked Hours.

Record Expenses

As well as recording time, Intertec TimePro lets you record and track expenses. Intertec TimePro’s built-in Expense configuration option lets you set Expenses entry with or without the inclusion of Tax.

Electronic signatures

Automatically attach Staff signatures when timesheets are submitted. You can also include Managers’ signatures to indicate authorisation of timesheets.

Print timesheets

Need hard copy timesheets? Intertec TimePro’s print timesheets feature lets you create printed timesheets, complete with electronic signatures, if enabled. You can choose from a range of timesheet templates in which to display data on your printed timesheets. Template options include start/finish times, worked hours and the inclusion of Task and Descriptors in the timesheets.

If you have multiple timesheets to print, Intertec TimePro’s very useful Batch Print facility will come in handy in streamlining the process of generating timesheets for invoicing.

Print timesheets can also be badged with your organisation’s logo and details (consulting fees apply).

Range of reports

Intertec TimePro understands that any organisation requires time data reported in a range of different formats, whether for client review or for internal tracking. With Intertec TimePro, you can generate reports showing time and cost for Projects, Staff, Expenses, Tasks and Budget.

With our Access Control feature, you can release reports to non-admin users. Useful if you your managers need access to reports in Intertec TimePro.

And if you have a specific reporting requirement that isn’t included in Intertec TimePro out-of-the-box, we can build it for you and make it instantly available as a Custom Report.

Print reports in a user-friendly format

Quick reports are formatted for printing, making them easy to read on paper. Reports can be badged with your organisation’s logo (consulting fees apply).

Budget/Cost tracking

Intertec TimePro reports make it easy for managers to quickly see how time and costs are tracking against budget. Simply assign budgets to Projects and Tasks and let Intertec TimePro’s bevy of reports show how these Projects and Tasks are performing against the time and costs recorded against them. This is ideal for busy managers who need to have their fingers on the pulse at all times.

Detailed drilldowns

Need further detail about data presented in a screen or report? Simply click the Drilldown function to view all time and cost records associated with the screen or report item.

Check timesheets

Forget about having to chase staff for timesheet submissions. With a click of a button in Intertec TimePro, you can see who has yet to complete their timesheets and send them an automatic e-mail reminder.

Global Projects

Global Projects make it easy for you to set up Projects that are worked on by all Staff. Simply flag a Project as a Global Project when created and all Staff will be assigned to this Project. You can also set up default charge and cost rates for Staff working on Global Projects.

Global and Project-specific Tasks

If you have tasks which are common to most or all Projects, then the Intertec TimePro Global Tasks feature makes it easy for you to set these up quickly and easily.

If you have Projects with their own specific tasks list, you can set these up too using the Intertec TimePro Project-specific Tasks, and track time and budget right down to the Task level.

Multiple rates/roles

Do you have Staff working on the same Project in different roles, who are charged out depending on their role on the Project? Intertec TimePro gives you the flexibility of multiple assignments of Staff to Projects.

Bulk Change facility

Maintaining timesheet records can be time consuming - especially when you’re dealing with large, complex Projects. With Intertec TimePro’s Bulk Change feature, you can significantly reduce the time spent on editing or modifying these records.

Bulk Change is a powerful tool which streamlines the maintenance of Staff Project records by letting you update multiple Staff Project records at once. As an example you can apply a Bulk Change to rates from an effective date, allowing you to retrospectively apply changes to existing Time records.

Manager authorisation

Let managers review and authorise timesheets with Intertec TimePro’s configurable Authorisation setting. Using this configuration, you can set up authorisation on a Staff level (for Staff Line Managers) or Project level (for Project Managers), or allow timesheets to be submitted without authorisation.

Export Data

It’s one thing to have staff enter their time records; it’s just as important to be able to extract these records for integration into third-party systems. Intertec TimePro’s Time, Expense and Admin Data Export utility makes it easy to filter and export records from Intertec TimePro into formats such as Comma Separated Value (CSV), Tab Delimited and HTML.

MS Project Integration

Do you use Microsoft Project to plan, monitor and track your Projects? Intertec TimePro lets you import Project Tasks and their attached budgets into the system, and export the tasks and actuals back into MS Project to keep your MS Project data updated with the latest actual time and cost recorded in Intertec TimePro.

MYOB Integration

Does your business use MYOB for accounting and invoicing? Then, select Intertec TimePro’s optional MYOB Integration Module to automate and streamline the process of creating Sales Invoices and Purchases Invoices in MYOB.

Furthermore, you can export Intertec TimePro records as Activity Slips into MYOB for time billing processing or payroll integration. This powerful module will significantly reduce your administrative overheads.

Configurable settings

Every organisation has its own unique time recording, management and invoicing processes. To accommodate our very broad client base, Intertec TimePro has over 60 configurable items allowing you to tailor the system to suit your business rules and processes. Intertec TimePro provides flexibility and adaptability in the one out-of-the-box solution!

Login Anywhere

Would you like your Users to login to Intertec TimePro from your organisation’s website or Intranet? Intertec TimePro’s Login Anywhere facility lets you embed the login field on your own site with minimum fuss.

You can also place the login details in a URL, making it easy for the login to be stored in your Bookmarks or Favorites, letting you log in with a single click.

Access Control

The powerful Access Control feature in Intertec TimePro lets Administrators selectively release Intertec TimePro functions to non-Admin Users. Do you have managers who need access to certain Admin screens? Or consultants who need to view specific reports only? Make these available to them with the Access Control facility. You can provide access to all Users, to a group of Users or to an individual.

Compact interface

With Intertec TimePro’s Compact Interface, you can enter your timesheets using portable mobile devices (PDAs, Blackberrys, iPhones, Palm Pilots and Pocket PCs). The Interface gives Users a neat and compact screen for core time-entry activities, making Intertec TimePro available for a mobile workforce.

Compact Interface features include:

• Secure login
• Weekly timesheet view
• Daily timesheet view
• Time entry
• Timesheet validation
• Start/Stop time recording
• Calendar control
• Support for most PDA/Handheld devices running industry standard web browsers

Start/Stop time recording

Intertec TimePro’s Compact Interface gives you the convenience of a simple stopwatch function. With the click of a button, you can record Start times and Finish times on Projects and Tasks.

Secure login

Intertec TimePro’s secure authentication ensures that timesheets can only be accessed by individuals with a secure username and password.

Intertec TimePro is also SSL-compatible, which means that you can run Intertec TimePro in a more secure environment if required (separate SSL fees apply).

Data backups

Intertec TimePro Hosted data is proofed against server failure. The data is backed up continuously, and to tape every 24 hours. Furthermore, backup tapes are rotated off-site to storage basis every week. If you require a backup restored, just give us a call (additional fees for restoring data may apply).